Identity Verification with Companies House: What You Need to Know  Regarding Emails Being Sent Out by Companies House

The Economic Crime and Corporate Transparency Act 2023 introduced new requirements to help combat fraud and improve corporate transparency. One of the key changes is the mandatory identity verification for certain individuals connected to UK companies.

Who Needs to Verify Their Identity?

When the new rules come into force, the following individuals must verify their identity with Companies House:

• All company directors
• All people with significant control (PSCs)
• Anyone who files documents at Companies House on behalf of a company (e.g. Company Secretaries or professional agents)

PSC requirements for companies and limited liability partnerships – GOV.UK

When Does It Become Mandatory? 

Identity verification will become a legal requirement from 18 November 2025. Voluntary verification is already available and encouraged to avoid delays once mandatory enforcement begins.

How to Verify Your Identity

The simplest method is through the free online service provided by Companies House:

Verify your identity for Companies House – GOV.UK

To use the service, you’ll need one of the following:

• A biometric passport
• A UK photocard driving licence

The process is generally straightforward and typically takes around 30 minutes to complete.

Alternatively, identity verification can be completed via an Authorised Corporate Service Provider (ACSP). ACSPs are regulated agents who can verify your identity on your behalf although they may charge a fee and follow a similar process to the official service.  Johnston Smillie are ACSPs.

Do I Need to Verify for Each Company?

No. Identity verification is linked to the individual, not the company. Once verified, you’ll receive a unique personal verification code (e.g. ABC-DE12-3456) that you can use across all the companies you’re involved with.

Should I Verify Now?

Yes – verifying early is recommended. While it’s not yet compulsory, completing the process now avoids the risk of delays later, especially when the mandatory deadline approaches and demand increases.

In conclusion

Identity verification is an important step toward strengthening corporate governance and tackling economic crime. While it may feel like an administrative task, it’s no more demanding than standard ID checks used when opening a bank account.

Taking action early is the best way to stay ahead of the changes and ensure continued compliance.

Further guidance is available here:

Verifying your identity for Companies House – GOV.UK

The information in this blog provides only an overview of Companies House guidance and legislation in force at the date of publication and no action should be taken without consulting the detailed Companies House guidance and legislation or seeking professional advice.  Therefore no responsibility for loss occasioned by any person acting or refraining from action as a result of the material contained in this blog can be accepted by the firm.

Photo by Philip Oroni on Unsplash